FAQs

Need to know more information? Click through the FAQs below to find all answers regarding your attendance at AAPEX 2020.

Attendee FAQs

Click here for everything you need to know about attending AAPEX 2020!

Exhibitor FAQs

Are you a new or returning exhibitor? Find out pricing, deadlines and more by clicking here.

ATTENDEE FAQ

How do I attend AAPEX?
Registration for AAPEX 2020 will be open in April.

Why should I attend AAPEX?
As a member of the automotive aftermarket, you need to stay on top of the latest repair needs that may be rolling into garages now and in future years. AAPEX brings you new-to-market products, hands-on training on the latest technology, and focused events to connect with your peers in the industry, whether you’re servicing vehicles or selling parts to those who do. Don’t sit idle, fuel what drives you and explore the opportunities to move your business forward in three action-packed days.

Where and when is AAPEX?
AAPEX 2020 is conveniently located at the Sands Expo, at 201 Sands Ave., Las Vegas, NV 89109 and Caesars Forum Conference Center at 3911 S. Koval Lane, Las Vegas, NV 89109. In addition to being within walking distance from most of the popular hotels, there are multiple transportation options to get to and from AAPEX.

The Exhibit Hall is open to registered attendees Tuesday, November 3 through Thursday, November 5, 2020. Exhibit hours are from 9:00 am – 5:00 pm.

What is the cost of registration and what is included in admission?
Registration includes an attendee badge that provides Exhibit Hall floor access to both AAPEX and the SEMA show. Access may be restricted to some sessions. Refunds will be provided for cancelations made by September 1, 2020. Badges are non-transferable.

Category
Fee
Attendee Registration Online (through October 9)
$40.00
Attendee Registration by Fax or Mail (through October 9)
$65.00
Attendee Registration Online (Starting October 10) or Onsite
Note: Online registration will still be available, but the show badges will have to be picked up onsite
$90.00
Attendee Registration by Fax or Mail (Starting October 10)
Note: Online registration will still be available, but the show badges will have to be picked up onsite
$115.00
Financial Investment Services (Bankers, brokers, advisors)
$200.00
Non-Exhibiting Manufacturers/Suppliers/Importers/Exporters
$200.00
Lost or forgotten badges reprinted onsite (1x maximum).
$100.00
Lost or forgotten badges reprinted onsite (1x maximum).
(NEMs: companies qualified to exhibit, but not currently exhibiting in this year’s Shows.)*
$200.00

*NEMs (Companies qualified to exhibit, but not currently exhibiting in this year’s Shows and Financial Investment Services (Bankers, brokers, advisors) are permitted two (2) registrants per company. NEMs are only permitted to attend two years.

Who can attend AAPEX?
Only business representatives of the automotive aftermarket industry are permitted to attend AAPEX. All registrants are subject to review and approval by Event Management. Once approved, confirmation will be sent to registrants via email regarding the status of their badges.

The following may not attend AAPEX:

  • Accounting firms
  • Any non-automotive affiliated company
  • Attorneys
  • Consumers
  • Exhibition Industry Service Companies
  • Freight providers
  • Graphics companies (non-automotive)
  • Insurance agents
  • Modeling agents
  • Packaging companies
  • Printers
  • Promotional products companies
  • Software companies
  • Transportation companies
  • Travel agencies/agents

Do I need proof of my affiliation with the automotive trade to register?
Registrants may be asked to provide proof of their identity and affiliation in the automotive trade. Two (2) of the following forms of business identification indicating current employment at an automotive-related company are acceptable: One (1) from Group A and one (1) from Group B listed below. All documents must be provided in English during the registration process.

Group A

  • Two (2) recent paycheck stubs to verify employment (company name and personal name must appear on payment stub or receipt).
  • Business photo ID (must include company name, your photo, and full name)
  • A picture of your business card (Company name, address, and personal name must correspond with the information in your registration. Must include your job title).
    Digital renderings of your business card are no longer acceptable.

Group B

  • Current, valid business license
  • Current, valid tax registration certificate or business registration

All registrants are subject to review and approval by Show Management. Principal business category will be determined by Show Management using your company website. Once approved, confirmation will be sent to the registrant via email regarding the status of their badges.

What is a Non-Exhibiting Manufacturer (or NEM)?
Please review Section 5 of Exhibitor Regulations for exhibiting criteria. If you meet the exhibitor requirements or have exhibited in the past but are not exhibiting, then you would be considered a Non-Exhibiting Manufacturer.

What is the dress code?
In the interest of maintaining a professional atmosphere, attendees must wear appropriate apparel at all times. Business or semi-business attire is suggested, and all logos and sayings on apparel must be in good taste. AAPEX Management has the right to make determinations on appropriate apparel.

Is photography or filming permitted at AAPEX?
If an exhibitor has signage or has made it clear to attendees that they are not allowed to take photos in their booth or of their products then Event Management has the right to confiscate film or other media from any type of camera from users.

Press/Media must obtain a permit at the Event Management Office, photographs must be authorized by the exhibitor, and will not be affected by the no photography signs. Event Management is authorized to record and use audio/visual materials and photographs taken at AAPEX.

Are children allowed at AAPEX?
No. Children under 16 years of age (including infants) are not permitted in the Exhibit areas. Event Management does not provide childcare or babysitting services on-site.

EXHIBITOR FAQ

Watch: AAPEX Exhibitor Town Hall

Read all Virtual Exhibitor Town Hall questions and answers.

How can my company exhibit at AAPEX?
Applications received after the deadline will be placed on a waiting list. If you are a first-time exhibitor, please send your contact information to Sandra Kulas. If you are a returning exhibitor and have changes to management/contacts, send your updated contact information to Sandra Kulas.

What are the deadlines for booth space registration?
The 2020 Booth Space Application deadline is June 12, 2020. Any applications submitted after June 12 will be placed on a waiting list.

Why should I exhibit at AAPEX?
AAPEX represents the more than $1 trillion motor vehicle aftermarket. When you exhibit at AAPEX, you will:

  • Connect with more than 49,000 targeted buyers
  • Access billions of dollars in buying power
  • Reach all of the key decision-makers in your target market all in one place
  • Exhibit your products and services to automotive parts warehouse/wholesale distributors, retailers, service chains, jobbers, and service professionals
  • Gain even more visibility with sponsorship opportunities and AAPEX’s New Product & Packaging Showcases

Where and when is AAPEX?
AAPEX 2020 is conveniently located at the Sands Expo, at 201 Sands Ave., Las Vegas, NV 89109 and Caesars Forum Conference Center at 3911 S. Koval Lane, Las Vegas, NV 89109. In addition to being within walking distance from most of the popular hotels, there are multiple transportation options to get to and from AAPEX.

The Exhibit Hall is open to registered attendees Tuesday, November 3 through Thursday, November 5, 2020. Exhibit hours are from 9:00 am – 5:00 pm.

What is the cost of exhibiting?

Category
Fee
Auto Care Association, MEMA/AASA and/or NARSA members
$27.00 per sq ft
Non-members
$45.00 per sq ft
Corner In-line booth
Additional charge of $280.00
Peninsula booth (minimum 20’ x 20’)
Additional charge of $1,250.00
Island booth (minimum 20’ x 20’)
Additional charge of $4,100.00

For detailed descriptions of the booth types listed above, see Exhibit & Display Rules and Regulations.

What is AAPEX’s exhibitor cancelation policy?Event management shall return 100% of all monies paid for rental cost for cancelations received on or before September 1.

What is included in a standard 10’ x 10’ booth?

  • 8-foot back drape and 3’ side drape (except islands)
  • Company identification sign
  • Listing in the printed AAPEX Buyer’s Guide
  • Listing on aapexshow.com database that is searchable by name, product categories, brand and country
  • Listing in the AAPEX App

What is my Exhibitor Login and how do I use it?
Exhibitor Logins will be sent with your booth space confirmation email. You can use your login to access your online booth console and to update your Buyer’s Guide Listing and your Online Exhibitor Profile. Please keep your login safe. If you misplace your login, please email a request to Sandra Kulas.

Who is allowed to exhibit at AAPEX?
A manufacturer who offers a product or products for sale to the trade without regard to whether or not said company is an assembler, packager, exclusive importer, etc., so long as such product or products are exclusively proprietary. For the purposes of these requirements, while an importer may technically be called a distributor, the exclusivity shall qualify him as an exhibitor-manufacturer by reason of such exclusivity.

For additional information on eligibility to exhibit at AAPEX, please refer to the 2020 Exhibitor Regulations, Item 5, ELIGIBILITY.

How do I register for booth personnel badges?
Once assigned your booth space, use your Exhibitor Login (provided to you in your booth space confirmation email) to log into Exhibitor Registration.

What do I need to know about U.S. safety standards before I display light sources, brake hoses, warning triangles, and seat belt assemblies at the show?
The AAPEX show contract requires that products on display must comply with applicable Federal safety standards. Items such as replaceable light sources (e.g., headlamp bulbs and ballasts), brake hoses, warning triangles, seat belt assemblies, and tires are just a few of the items that must comply with applicable Federal Motor Vehicle Safety Standards (FMVSS) to be on display at AAPEX. To find the applicable FMVSS for each type of regulated motor vehicle equipment, refer to Title 49 of the Code of Federal Regulations (CFR), Part 571 Subpart B which lists numerically by section each Federal Standard. 49 C.F.R Part 571 can be accessed at https://go.usa.gov/xReAE.

Are HID/LED headlamp conversion kits and components illegal?
HID/LED conversion kits contain replaceable light sources whose base was modified or manufactured to be interchangeable with regulated headlamp replaceable light sources. HID/LED headlamp conversion kits and components do not meet the requirements of FMVSS No. 108 and therefore cannot be lawfully manufactured, sold, offered for sale, imported, or introduced into interstate commerce into the United States. See 49 U.S.C § 30112 (a)(1). AAPEX show management works closely with Federal government representatives in identifying these products on the show floor and enforcing the show contract prohibitions on non-compliant products.

AAPEX 2020 – Exhibitor Town Hall Questions:

When can we expect a final decision on whether AAPEX will be held as planned, or in a modified format or different date/location?

Unless the state of Nevada or federal government tells us otherwise, we fully plan to have AAPEX as scheduled. If we are forced to cancel by the state of Nevada or federal government, exhibitors will receive a 50% refund and 50% of monies paid will go towards AAPEX 2021.

What precautions will there be to help protect the show population from the potential spread of lingering viruses?

AAPEX plans to follow guidelines and best practices from:

  • CDC Guidelines and Government Mandates
  • The Venetian & Sands
  • Trade Show Task force: led by the International Sanitation and Safety Association (ISSA), Global Biorisk Advisory Council and the International Association of Venue Management (IAVM), as well as International Association of Exhibitions and Events (IAEE) and the Exhibition Services and Contractors Association (ESCA)
  • Other trade shows: Other shows are scheduled to be held beginning, at the latest, in September at The Venetian and Sands Expo. We will also be watching other U.S. shows to learn from them as well.

What do exhibitor numbers look like compared to last year?

Exhibitor booths are tracking slightly ahead of last year.

What are the expectations for attendance?

AAPEX is constantly communicating with major buyers and program groups who all say that they intend to attend and are looking forward to it. With everything going on, we have not publicized registration yet; however, registration is open. Even without heavy promotion, attendees are registering, which is a great sign; attendees are searching us out to register. AAPEX will be pushing registration beginning mid-May and will keep exhibitors up-to-date on registration numbers as they come in. Additionally, we are planning to implement financial incentives for buyers to help ease their cost of attending AAPEX.

What risk am I taking on by remaining committed to the show?

No risk! Exhibitors can cancel for a full refund up until September 1. Additionally, AAPEX vendors and hotels do not require deposits until 1 month out.

How does Automechanika decision to postpone Automechanika Frankfurt impact AAPEX?

If anything, it has a positive impact. We are seeing more and more companies that are looking to do business in the aftermarket reach out to us in hopes of participating at AAPEX.

Are you confident the show will be as productive and beneficial for exhibiting companies as in the past?

Every indication tells us the show will be successful and will be a fantastic industry homecoming. With new features in place to draw buyers, additional incentives to ease costs of travel, and a strong desire to reconnect and revitalize the industry, people seem eager for the success of AAPEX 2020. Be sure to reach out to the Glasgow team to take advantage of every exhibiting & marketing resource possible (most of which are free) to enhance your ROI at the show.

How are you going to keep me informed going forward?

Continue to ask questions and we will continue to answer them in the FAQs. Reach out to AASA, Auto Care and WT Glasgow with any questions; and read your exhibitor newsletters.